Incident Reporting and the Responsibilities of the Employee & Management

The moment an employee injury occurs, it initiates a sequence of events that can last for weeks or even months. But no matter how prolonged the recovery period, the first 24 hours after an injury are the most crucial. To respond effectively to an incident, the Applied incident and reporting policy must be adhered to by every employee. Included is a link to the Applied Incident and Reporting Policy.

Examine the Injury

If the incident results in an injury to an employee, the employee’s health and safety is our first priority. We want to tend to the injured employee. Immediate assessing of the injury and determination of the severity and facilitating appropriate and personal treatment is crucial. Ideally, a staff member trained in first aid can assess the severity of the injury and the appropriate action needed.

Have All Types of Workplace Incident Report Forms Ready to Roll

Give the injured employee forms to take to the doctor. These forms allow the doctor to authorize return to work and note any temporary restrictions an employee may have. This shows the employee that he/she has a team with a plan during his/her recovery — a doctor and a boss who are on the same page.

If it’s a non-injury incident, an immediate phone call to the Applied Safety Department is required to begin the reporting process.

Once the injured employee has been seen, the Immediate supervisor, safety inspector or direct employee shall begin completing the “Accident and Injury Report” as well as initiating the investigation and getting statements from the injured employee and witness.

Visit the Doctor — Don't Delay Unnecessarily!

For injuries that usually result in the most lost time and highest claims costs, such as sprains, strains, neck and back injuries, appropriate medical care is most likely a prompt visit to a clinic or a doctor well-versed in evidence-based occupational health care delivery. An established clinic relationship facilitates prompt and appropriate treatment for injured workers.

Applied is going to help locate a care facility that practices occupational medical care to employees with work-related injuries and illnesses. An occupational care specialist will work with the employee and the medical system to help the injured worker regain his or her abilities and return to work. (Emergency Rooms are great for life threatening injuries, but they are there to treat immediate trauma injury with no follow up care.)

Report While the Details are Fresh

After triaging the employee and providing prompt medical attention, it’s important that a workplace incident report and related documentation is shared with appropriate parties immediately. Timely reporting is one important result of effective training and results in rapid return to work and minimized indemnity claims.

A Post Accident/Incident drug and alcohol screen must be completed within 24 hours of the injury/incident.

A thorough site investigation should be completed within a timely manner and all pictures, reports, etc. must be sent to the Applied office along with the Accident and Injury Report that’s included in your Hire Packet or Applied will email one to you. The Accident and Injury report needs to be turned in within 24 hours of any and all incidents work related, whether it is an injury or non-injury incident.

The immediate supervisor, as well as management at the Applied Consultants office, needs to continue to check on the injured employee until he/she returns to full duty.
This link provides access to all forms, including the Applied incident report. 

Near Misses in October

Employees were observed crossing x-ray boundaries (source was not exposed). Work was stopped.

The employees were addressed directly, covering the x-ray boundaries and hazards of x-ray in the all hands meeting. There was also a separate meeting with x-ray crews to remind them of their responsibilities of x-ray safety.

A Crew was setting up to start launching pigs on a line when it was noticed they had missed putting on a couple of whip checks and some of the pins for the connector fittings were missing.

We had them stop and double check all hoses and connections, had a short discussion, referred back to the JSA and then proceeded with work.

An operator was backing up without a spotter when he backed into a piece of equipment.

We had a Safety Stand down to address the issue and reminded everyone why we use spotters for equipment and to always get out of equipment or pickups when the first move is to move in reverse.

When observing the crew prepping for lowering in a 10-joint section, I calculated the weight of the pipe and measured out the equipment capabilities and determined that we did not have enough equipment to safely lift all 10 joints.

Work was stopped. I spoke with the foreman and he added another track hoe. We held a pre-lift meeting to discuss the lowering in process and who was communicating. The section was lowered in without incident.

A new member of the crew walked under a suspended load.

Work was stopped. The spool was lowered to the ground and all personnel had a refresher on lifting and rigging, along with how important it was to watch out for each other.

There were very dry conditions and loose pebble soil, which make it easy for slips, trips, and falls in the mountains of KY.

We raked the soil to remove round pebbles and rocks in the walking areas.

The crane operator was trying to move a crane with the boom extended out, instead of putting the boom in a secure location before moving. We noticed the back tire raising up off of the ground and stopped the operator.

We had a safety stand down. The lessons learned were that the operator should not move the crane with the boom extended and should have more spotters when moving a crane.

We are pleased to announce that we have partnered up with Boot Barn to offer all Applied Consultants inspectors a 15% discount on all purchases “work related” from the Boot Barn, Nation Wide. Be sure to tell them you work for Applied Consultants and use the key word: “Safety First” to receive the discount. 

API1169 Test Dates:

April 10 - 24, 2020
Registration Deadline: February 7th, 2020

August 14 - 28, 2020
Registration Deadline: July 12th, 2020

December 4 - 18, 2020
Registration Deadline: October 2nd, 2020

October Winners

Bronze Joel Vestal
Bronze Daniel Breaux
Bronze Shaye Hirschhauser
Silver Marvin Greginger
Gold Jason Beckner
Platinum David Spatholt

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